Payroll
Payroll that runs on time, with every Utah filing done.
Direct deposit on a fixed calendar, TC-941E withholding, Department of Workforce Services wage reports, new-hire reporting and W-2s, all run and filed by Jess Thornley. From $695 a month including the bookkeeping, for up to 10 employees.
You are usually here because
- A letter from the Utah State Tax Commission or Workforce Services arrived with a penalty on it.
- Your CPA does the return but said no to payroll, or your payroll app keeps asking you questions you cannot answer.
- It is Thursday night before payday and you are the one typing hours into a spreadsheet.
Or call (801) 555-0137. Monday to Friday, 8:30 am to 5:00 pm.
On the calendar
The payroll calendar
Your pay dates, our filing dates. Nothing on this list depends on you remembering it.
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Two days before payday
Hours in
You approve hours in the payroll platform or send the timesheet. Jess checks anything unusual: overtime, a new hire, a final paycheck.
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Payday
Direct deposit
Employees paid by direct deposit through the payroll platform; pay stubs in their portal. Withholding and unemployment contributions set aside the same day.
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Monthly or quarterly
Utah withholding paid
Withholding deposited on the schedule the Tax Commission assigns to you, through TAP.
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Jan 31, Apr 30, Jul 31, Oct 31
Quarterlies filed
TC-941E withholding return and the Workforce Services wage report, every quarter, with the confirmations in your file.
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January
W-2s and the annual reconciliation
W-2s to employees and to the state by January 31, with the year-end TC-941E reconciliation.
What you get
What is included
- Payroll runsWeekly, every other week or twice monthly, salaried and hourly, tips and commissions, by direct deposit.
- Utah withholdingRegistered on TAP, deposited on your schedule, TC-941E filed every quarter.
- Unemployment insuranceWorkforce Services employer account, quarterly wage reports, contribution rate notices read and applied.
- New-hire reportingEvery new hire and rehire reported to the Utah New Hire Registry within 20 days.
- Federal deposits and returnsForm 941 quarterly, Form 940 annually, deposits on your federal schedule.
- W-2s and the support lineW-2s in January. A payday support line until 6:00 pm, answered by Jess.
The detail
Utah specifics, translated
TC-941E is the Utah withholding return: it reports the state income tax you took out of paychecks. Utah has a single flat rate, so the arithmetic is simple and the deadlines are where people get caught. DWS is the Department of Workforce Services, the agency that runs unemployment insurance; every quarter it wants a wage report for each employee, and the contribution is paid by you, not deducted from staff. New-hire reporting goes to the state registry within 20 days of the start date, including rehires and seasonal staff.
Every one of these has a due date and a penalty. We put all of them on our calendar the day you sign up. The full list of forms, agencies and dates is in our Utah payroll taxes guide.
Who leads it
Where we work
Sugar House first, then the whole valley.
We sit at 1250 East 2100 South, Suite 204, Salt Lake City, UT 84106. Most clients are within a twenty-minute drive, and we will come to you for the first meeting. Remote clients anywhere in Utah get the same calendar.
- Sugar House
- Millcreek
- Holladay
- Murray
- South Salt Lake
- Cottonwood Heights
- Sandy
- West Valley City
- Draper
- Remote across Utah
01What if the Tax Commission or Workforce Services sends a penalty?
If it is for a period we ran, we handle it: we find out what happened, respond to the agency, and if the error was ours we pay the penalty. If it is for a period before you came to us, we look at the letter with you, usually at no charge, and tell you what it will take to fix.
02Can you take over payroll mid-year?
Yes. Jess collects year-to-date wages and withholding from your current provider so the W-2s come out right, registers any missing state accounts, and runs the next payroll on your existing dates. Most switches take one pay cycle.
03Do you handle tips, commissions and bonuses?
Yes. Tips reported through the point-of-sale flow into payroll for withholding; tip credits for tipped minimum wage are calculated correctly; commissions and bonuses are run as supplemental wages with the right withholding.
04What about contractors?
Contractors are not payroll, but they are our problem too: we collect a W-9 the first time you pay one, keep the file that shows why they are a contractor and not an employee, and file the 1099-NEC in January.
05Do my employees get pay stubs and a portal?
Yes. Pay stubs, W-2s and their own details are in the payroll platform portal. They change their own address or bank account; Jess approves it.
Next step
Hand the payday calendar to someone whose job it is.
Three details and Jess or Renee calls back within one business day with the monthly figure for your headcount.